Inside the service
A machine rented from an outside supplier usually gets its invoice paid against numbers the supplier himself sends — no daily log to review, no documented distinction between operation, standby, and breakdown. This service starts from the contract and its terms, documents every operating day through a field scan carrying the meter photo and its location, and passes it through fraud-detection rules before it ever enters a statement. No invoice is issued except from a documented statement, and the company pays no hour that a record has not proven.
01
The contract governs every operating day
A supplier contract is registered with its billing unit from six options — hours, kilometers, trips, tonnage, flat daily, or flat monthly — along with a weekend rule of full count, half, or exclusion, and clauses assigning fuel, routine maintenance, and emergency maintenance responsibility between the company and the supplier. These clauses are not ink on paper: the field scan page displays them to technicians and blocks any action that falls on the supplier under his own contract.
02
A scan station with no accounts and no figures
The operator opens and closes the machine's shift by scanning the code stuck on it from his phone, with no login. He picks his name from the list of operators approved for that specific machine, captures the meter photo, and records the reading along with coordinates and the device fingerprint; at closing he documents standby and breakdown hours each on its own. The page shows no financial figure at all — whoever operates the machine never sees what is billed for it.
03
Rules that refuse before recording
Eight rules turn a record away at the very moment: a reading lower than the last known one, a meter delta physically impossible for a single day, hours exceeding the actual shift duration, an operator not approved on the machine, a shift shorter than the minimum, a photo that is not a live camera capture, a location outside the project's boundary, and a signal weaker than the acceptable threshold. Whatever is refused here never reaches any statement at all.
04
Critical flags stop billing
Whatever passes but carries suspicion is flagged, never deleted: a photo matching another day's, a reading that contradicts the machine-read digits of its own photo, excessive daily hours, heavy operation with no matching diesel dispensing, approval done in rapid bursts, and a month-end jump. The flags that cast doubt on the billed quantity itself hold the day out of the automatic statement until administration explicitly approves it from a dedicated alerts board.
05
Signature, then statement, then portal
The supervisor's approval of closed days requires his signature uploaded with the approval, and deductions are recorded against their days with their reasons. The periodic statement is built automatically from qualifying days, an invoice can only be created from an existing statement — never written from nothing — and the monthly hours sheet is produced as a print-ready document. The supplier views through a secure link created once and revocable at will: read-only access, with the ability to open a dispute on a specific day.
