Does the customer sign the handover record electronically?
Yes. The vehicle's condition is drawn on photographed diagrams and the customer signs electronically, then a handover-and-return record is printed ready for archiving.
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Industry solution
Fleet Management Software for Car Rental Companies in Saudi Arabia
Vehicles in the hands of customers you never see — here every handover is a record and every damage has an owner
The car leaves with a customer and does not come back as it left, the fine arrives a month later, and the damage is attributed to nobody so it becomes your loss. The platform documents handover and return with photos and signature, warns you about documents before they expire, and gathers the accident and the claim in one file.
Today's reality
What happens in this industry without a system
- 01Nobody knows whether the scratch the customer came back with was there at handover
- 02A vehicle's registration expires while it is with the customer, and the fine lands on your company
- 03The accident is managed by messages: photos from the customer, a form from the insurer, an estimate from the workshop
- 04Tires are changed with no record, so nobody knows which vehicle drains more than its revenue
With the platform
What changes in your working day
Custody with photos and signature
The vehicle's condition on photographed diagrams from every angle at handover and return, with an electronic signature and a printed record.
Documents before expiry
Registration, insurance and periodic inspection with an alert thirty days ahead and escalation at seven.
The accident in one file
Photos, estimate, liability and the insurance claim on the accident file until closure.
An inspection before every release
A daily inspection from the vehicle's code documents its condition before handover and after return.
Tires with a record
Tire changes, their dates and costs per vehicle.
Cost per vehicle
Maintenance, accidents, tires and documents in a report per vehicle, so you know which one deserves replacement.
The right modules
The module set this business relies on
Vehicles & Trailers
Cars in one record with handover and return custody documented by photos
Learn moreDocuments
Registrations, insurance and inspections with alerts before expiry
Learn moreAccidents
From the accident report to the insurance claim in one file
Learn moreDaily Inspection
A documented inspection before handover and after return
Learn moreTires
Tire cost and change history per vehicle
Learn moreOperators & Staff Register
Records of drivers and staff who receive vehicles
Learn moreReports Center
Cost per vehicle and fleet readiness in front of management
Learn more
An operating day
How the day runs on the platform
- 01
Handover
Inspection and photos on the vehicle diagram with the customer's signature, and the record is printed
- 02
During the rental
Documents are monitored, and any accident is reported with photos on the vehicle's file
- 03
Return
The condition is compared with the handover record, and damage is attributed with evidence
- 04
Management
Each vehicle's cost, accidents and tires in one report
The impact
What changes structurally
No promises built on numbers we don’t know about your company. What follows is the structural difference of wiring this module into the rest of the platform.
- Damage with an owner
- The handover record settles who caused the scratch
- Fewer fines
- No vehicle leaves with a document about to expire
- Replacement by decision
- The vehicle that costs more than its revenue shows in the numbers
Industry questions
What this industry asks before deciding
Does the system cover the records of drivers and staff who receive vehicles inside the company?
Yes, with a register of drivers and operators with their licenses and custody, separate from the rental customer register.
What does the system not do for a car rental company?
It does not track the vehicle with a mounted tracking device and does not manage customer booking or online payment; it manages your fleet, its documents, custody, accidents and cost.
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Request a demo on your own operation
We tailor the demo to your industry's equipment and way of working, starting with the module that blocks your team today.