Maintenance run from one supervisor's memory stops when he is away — here the schedule, the report and the closure live in a record that does not forget
Much of what is sold as maintenance software is an electronic notebook that moves the chaos from paper to screen. TAC Flow is a maintenance management system that schedules on the real meter, takes the fault report from the field with photos, runs the workshop through documented movements, and does not close a file until it is complete — so each asset accumulates its true cost.
Machines are scheduled on operating hours, vehicles on kilometres, and anything with no meter on date, with an alert before the due date, not after. Engine oil is watched on hours and on elapsed time together, and the earlier one wins.
The system never invents a maintenance interval: until one is entered the asset shows «needs setup» instead of a false schedule, and a faulty meter is scheduled by time so it never drops out of follow-up.
The driver or operator scans the machine's code and files the report with photos, description and location. It follows an explicit path — pending, in progress, resolved, closed — and every change carries its author's name.
Entering the workshop is a recorded movement and leaving requires naming the destination, so no machine sits «in maintenance» forever.
Parts are issued from stock against a specific work order and asset, and oil issued against a report that is not settled blocks its closure, so cost lands on its owner.
An incomplete file cannot be closed: the server requires a diagnosis, a cause, a technician and after-repair photos, and exceeding the cost ceiling needs approval from the person holding that authority.
Maintenance plans on the real meter with an alert before the due date and no assumed interval
Learn moreThe report from the field to documented closure, and the work order with parts and cost
Learn morePre-operation inspection with lists that differ by machine type, so a remark is caught before it becomes a fault
Learn moreEach machine's identity, meters and history in one file
Learn moreParts issued against a specific work order and asset, with a minimum level and an alert before stock runs out
Learn moreOil issued by approval and used oil returned against a receipt
Learn moreAsset cost, repeat faults and the review queue for maintenance reports
Learn moreThe maintenance manager sees what is due, what is approaching and what needs setup
A driver scans the code and files a fault with photos; it arrives with location and description and is assigned to a technician
A documented entry, parts from stock on the file, and closure once verification is complete
A report with each asset's cost and the repeat faults, so you know what drains
No promises built on numbers we don’t know about your company. What follows is the structural difference of wiring this module into the rest of the platform.
A shared sheet does not alert, does not document and does not stop an incomplete closure. A serious maintenance management system schedules on the meter and alerts before the due date, takes the report from the field, runs the workshop through movements, ties parts to the repair and enforces closure conditions. That is what TAC Flow is built on.
Yes. Assets are brought in by bulk import from ready templates, and the last maintenance and its interval from registration or import build a provisional schedule until the first approved report replaces it, so you do not start from zero.
No, deliberately. The interval is entered as a requirement, and until an asset's data is complete it shows «needs setup» instead of being scheduled by illusion. Each machine has four tasks — engine oil, air filter, fuel filter and hydraulic oil — each with its own interval and rule, and a task that does not apply to a machine type is not invented a schedule.
Yes, for each unit of measure separately, and an asset with no valid meter is scheduled by date. A meter reading that jumps unreasonably needs explicit confirmation and is flagged to the reviewer, and a reading that goes backwards is rejected.
From his phone through the browser: scanning the asset's code opens a short page to file a fault report with no account. The daily inspection has items each written in four languages — Arabic, English, Urdu and Hindi — so the driver inspects in his own language.
There is no automatic prediction. The analysis shows the actual recorded repetition, and classifies assets as urgent, near and scheduled from recorded faults and operating hours against the defined maintenance intervals.
Inventory is operational and tied to assets: items, balances, a minimum level, and issue against a work order and an asset. It is not a commercial warehouse system and not a full purchasing cycle. The parts-received log is separate; it documents source, condition and technician and does not update the balance automatically.
Start with the critical assets production stands on: import their documents and meters in week one, then enable field reports, then schedule their preventive maintenance at their real intervals, then put the first monthly report in front of management.
One machine moves between your projects until its cost is lost — here it stays booked to its site
Learn moreAn operating hour that is not documented is not collected — here every hour is on the meter and on the contract
Learn moreA fleet running out of your sight all day — here every trip has its driver, its fuel and its document
Learn moreA line that never stops means one breakdown stops everything — here maintenance comes before the failure
Learn moreVehicles in the hands of customers you never see — here every handover is a record and every damage has an owner
Learn moreYour fleet in one record, not ten spreadsheets — every asset with its history, its cost and who holds it
Learn moreThe daily question is not «where is it now» but «who took it, in what state, and how much has it worked» — and that is answered from the record
Learn moreThe company car is with a driver, its registration is nearing expiry, and its service is late — here all of it sits in its record
Learn moreWe tailor the demo to your industry's equipment and way of working, starting with the module that blocks your team today.
